When executing Permanent Change of Station (PCS) orders, a military member may be authorized one or two similar allowances that help defray the cost of staying in temporary lodging after moving out of your house, and before moving into a new house. The two allowances differ just a bit, depending on whether you are within the Continental United States (CONUS) or Outside the Continental United States (OCONUS). When the lodging is located within CONUS, the allowance is called Temporary Lodging Expense, which is often called Temporary Lodging Entitlement (TLE). When the lodging is located OCONUS, and is occupied in conjunction with PCS orders to or from an OCONUS location, the allowance is called Temporary Lodging Allowance (TLA). This article will discuss TLE, which is used for the CONUS portion of any move.
When Is TLE Authorized?
TLE is authorized in conjunction with a PCS move, and applies to temporary lodging that is occupied while in CONUS. This applies to moves that are from one CONUS location to a different CONUS location, or moves from CONUS to OCONUS, or from OCONUS to CONUS.
In general, you are authorized a total of ten days TLE when reporting to a new CONUS Permanent Duty Station (PDS). These ten days may be divided between your old duty station and your new duty station as best fits your needs. These ten days are separate from the days authorized for your actual move.
You are authorized five days TLE when leaving a CONUS duty station for a PCS move to an OCONUS duty station. You may be required to check in to your command in order to begin receiving TLE.
Always, always check with your local installation to verify that they do not have a different number of authorized nights or different rules. TLE is managed by your admin folks. They are the right people to answer any and all questions regarding TLE. Do not count on the clerk at your local military lodging to know the regs!
How Much Does TLE Pay?
Calculating your TLE entitlement can be a little challenging. TLE is calculated based on the local area per diem rates, your family size and composition, your actual lodging expenses, and whether your lodging has kitchen facilities. In addition, there is a nightly cap of $290 for total TLE reimbursement (both lodging and meals and incidental expenses).
I have made a worksheet that may help you calculate your allowance.
Here is the PCS Entitlements Worksheet in PDF Format.
Here is the PCS Entitlements Worksheets in Microsoft Excel format. This also includes worksheets for TLA and tracking PCS entitlement deposits. (See the tabs at the bottom)
You will need to look up the per diem rates for the location at http://www.defensetravel.dod.mil/site/perdiemCalc.cfm.
How to Determine Your Family Size Multiplier
In general, you must first determine what percentage of TLE you are authorized based upon your family size and structure. This is based on how many people are traveling, and if you have more than two people, the ages of the additional travelers.
For a single service member or a single dependent, the family size multiplier is 65%.
For a service member plus one dependent, or two dependents traveling alone, the family size multiplier is 100%.
For each additional traveler under the age of 12, add 25%.
For each additional traveler aged 12 or over, add 35%.
Reimbursed Lodging Expenses
Lodging expenses are reimbursed at the actual rate, up to the per diem cap for your area and family size. Multiply the lodging portion of the per diem rate by your family size multiplier. You will be reimbursed up to this amount for lodging. Any expense over this amount will not be reimbursed.
Meals and Incidental Expenses
The meals and incidental expenses (M&IE) reimbursement amount depends on the local per diem rates and the availability of adequate kitchen facilities in your lodging. Take the local area M&IE rate and multiply it by your family size multiplier. That is the M&IE rate if you do not have adequate kitchen facilities. If you do have adequate kitchen facilities, you will receive 50% of the calculated M&IE rate for your location and family size.
Adequate kitchen facilities are defined as:
“The presence of a cook stove, work area (table, counter, etc.), refrigerator, sink, water, table, chairs, and cooking and eating utensils (i.e., all of the foregoing items) is evidence of adequate cooking and eating facilities.”
In most cases, the local housing office knows which area lodging does and does not have adequate kitchen facilities – ask them!
How Does TLE Get Paid?
TLE is paid by filing a claim for the expenses incurred. You will provide your lodging receipts to substantiate the lodging costs. Payment is then made via direct deposit into your regular pay account. The deposits aren’t identified by which allowance they represent. Some, but not all, will be accounted for on the servicemember’s Leave and Earnings Statement at the end of the month. I’ve created a page to keep track of your various PCS allowances, and the deposits that you receive.
Typically, you are required to actually pay the hotel bill in order to submit your TLE claim. This means that you need savings or available credit to pay the bill. While TLE reimbursement is usually quite fast, sometimes things do take a while.
For more information on TLE, see the Defense Travel TLE Frequently Asked Questions webpage.
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